In this age of increasing digital usage, a question many businesses have to answer is whether to keep the keys or switch to keycards. While cost can be part of the decision, the real debate lies in the question of whether access control is better for your business than good old fashioned locks and keys.
If you’re not familiar with access control, it is used primarily to restrict entry to a building and/or access to certain areas within the building. It has become a very common for large companies to utilize access control protocols via keycards, but many small and medium size businesses are unsure about whether access control is worth it for them.
Are there benefits to upgrading to an access system from traditional keys?
The short answer is- it depends.
Influencing factors including
size of the business, inventory on hand, number of employees, amount of sensitive information kept at the business are all things to consider when deciding what method of security system works best.
The Benefit of Using Access Control
One large difference between access control and keys comes to light in a crisis: What happens when an employee loses a key or keycard?
Changing the locks and issuing new keys is a huge hassle.
Some businesses are willing to run the risk of not replacing locks, but many businesses have valuable equipment, sensitive documents and expensive merchandise at their office. They can’t take the risk of the lost key being found by someone who attempts to enter the premises.
With a keycard, you just deactivate the keycard. If employee leaves and refuses to give card back, all that’s lost is several dollars for the keycard.
Your business avoids a huge liability of having unaccounted for keys out in the public.
Why would I want to restrict access?
Many businesses have various levels of clearance within a facility.
Personalized keycards give personalized access to maintain security and efficiency. For example, HR employees access to employee file rooms, IT staff receives access to server rooms, and facilities staff access to electrical equipment and supplies.
Having dozens of keys floating around for these different areas brings to mind the old fashioned ring of keys, which is unwieldy and can be quite risky.
Keycards can also track who goes where. With traditional keys, there is no record of who has accessed what areas and when. Contradictory to the idea of the company “watching” all of their employees all the time, access control simply gives a record in the event of an issue.
Does my business need access control?
If you’re a business with lots of employees, or a large number of customers or non-employees coming and going on a daily business, keycards are a great way to control access to secure areas of your building. If you’re a small business with a couple employees who know each other, keys may be enough.
How to Determine what type of security system is best for my business?
The best way to start is with a free security audit with a qualified security system company. An expert can walk through your business and identify areas that require security, and can recommend the type of surveillance or security system best for you.
To schedule a free security audit, please contact Quinlan Security Systems at 708-478-0707.